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Privacy Policy

Effective: May 24th, 2019

Welcome to the Dublin College of Advanced Studies privacy notice.

 

DCAS respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data.

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Purpose of this Privacy Notice

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This policy defines, at a high-level, DCAS’s commitment to appropriately handling Personal Information and establishes the principles behind the practices as described in the connected Guidelines.

This Privacy Policy has the scope to protect the privacy and confidentiality of personal information about DCAS’s Employees, Students, Customers and other identifiable individuals.

Uniform practices for collecting, using, disclosing, storing, accessing, transferring or otherwise processing such information assist DCAS in processing Personal Information fairly and appropriately, disclosing it and/or transferring it only under appropriate circumstances.

 

Controller

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Dublin College of Advanced Studies is the controller and is responsible for your personal data (collectively referred to as” COMPANY”, “we”, “us” or “our” in this privacy notice).

 

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Data Protection Officer using the details set out below.

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Contact Details

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Our full details are:

 

Full name of legal entity: Dublin College of Advanced Studies Limited

Title of Data Protection Officer: Centre Manager

Postal address: 98 Capel Street, Dublin 1

Email: dpo@dcas.ie

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The Data We Collect About You

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Personal data, or personal information, refers to any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

For students and trainees, the records may include (but not be limited to):

  • Name, address and contact details, gender, PPS number, bank details, passport ID, nationality, marital, family status, and any relevant special conditions (e.g. special education needs, health issues/problem, etc.) which may apply

  • Names and addresses of parents/guardians and their contact details

  • Academic, significant achievements and educational history records

  • Attendance, subjects studied, class assignments, examination results

  • Records of disciplinary issues/sanctions imposed

  • Marketing activities record

  • Other records e.g. records of any serious injuries/accidents etc.

 

Purpose

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The purpose/s of obtaining, processing and holding these records is to enable each student to develop and manage his/her educational plan, to comply with legislative requirements, support DCAS’s marketing services and to support students to undertake work experience.

This personal data is also processed to ensure that eligible students can benefit from relevant additional teaching and any relevant support, to enable parent/guardians to be contacted in the case of emergency, etc.

 

The collection and related use of the above-mentioned personal data may have a compulsory nature when they are related to DCAS and Student relationship, to provide adequate education programs, or otherwise required to comply with legal obligations.

 

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

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If You Fail to Provide Personal Data

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Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.

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How is Your Personal Data Collected?

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We use different methods to collect data from and about you, including:

  • Direct interactions. You may give us your Identity, contact and financial data by filling in forms or by corresponding with us by post, phone, email or online. This includes the personal data you provide when you:

    • apply for our products or services;

    • create an account on our website;

    • subscribe to our service or publications;

    • request marketing to be sent to you;

    • enter a competition, promotion or survey; or

    • give us some feedback.

  • Automated technologies or interactions. As you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive technical data about you if you visit other websites employing our cookies. Please see our cookie policy for further details.

  • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:

    • Technical Data from the following parties:

      • analytics providers such as Google based outside the EU;

      • advertising networks Google AdWords based outside the EU; and

      • search information providers Google or Bing based outside the EU.

    • Contact, financial and transaction data from providers of technical, payment and delivery services, such as strip or sumup based outside the EU.

    • Identity and contact data from publicly available sources such as Companies House based inside the EU.

 

How We Use Your Personal Data

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We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

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  • Where we need to perform the contract we are about to enter into or have entered into with you.

  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

  • Where we need to comply with a legal or regulatory obligation.

 

DCAS has key responsibilities in relation to the information which is processed for the purpose of achieving its business scopes. The data subjects also have several rights, recognized by the GDPR, which DCAS needs to comply with. DCAS undertakes to execute its responsibilities in accordance with the hereunder Data Protection Principles/Rules as outlined below.

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Marketing

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We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms to enable you to make certain decisions about your personal data use:

 

Promotional Offers From Us

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We may use your identity, contact, technical, usage and profile data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

 

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.

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Third-Party Marketing

 

We will get your express opt-in consent before we share your personal data with any company outside DCAS for marketing purposes.

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Opting Out

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You can ask us or third parties to stop sending you marketing messages at any time by contacting us directly.

Where you opt-out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.

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Cookies

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You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our websites may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.

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Disclosures of Your Personal Data

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We may have to share your personal data with third parties. We encourage you to read the privacy notice of every website you visit.

 

Microsoft: Used to enhance the students' learning experience through technology.

https://privacy.microsoft.com/en-gb/privacystatement

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Google: Used to make advertising messages more relevant to users.

https://policies.google.com/privacy

 

Meta (Facebook/Instagram/WhatsApp): Used to make advertising messages more relevant to users and to facilitate communication with prospective students.

https://www.facebook.com/business/gdpr

 

Cognito Forms: Stores your data for course booking and managing before and after purchasing.

https://www.cognitoforms.com/privacy

 

Stripe: Stripe handles collecting, transmitting, processing, and storing credit card information for our customers.

https://stripe.com/us/privacy

 

HubSpot: Our Marketing and Sales CRM.

https://legal.hubspot.com/privacy-policy

 

Data Security

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We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

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How Long Will We Use Your Personal Data For

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We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. DCAS will not retain your personal data for more than 5 years after your enrolment has ended. To know more about it please email at dpo@dcas.ie

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Your Legal Rights

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Under certain circumstances, you have rights under data protection laws in relation to your personal data.

  • Request access to your personal data.

  • Request correction of your personal data.

  • Request erasure of your personal data.

  • Object to processing of your personal data.

  • Request restriction of processing your personal data.

  • Request transfer of your personal data.

  • Right to withdraw consent.

If you wish to exercise any of the rights set out above, please email at dpo@dcas.ie 

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What We May Need From You

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We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

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Time Limit to Respond

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We tipically respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

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